Constitution

Constitution

1. Title

 The society shall be called the CARMARTHEN PHOTOGRAPHIC SOCIETY

2. Membership

1. Membership of the society shall be open to all members of the public.

2. The society will ensure that all members, actual or potential, are treated equally and as individuals regardless of age, disability, ethnic or national origin, gender, marital or parental status, nationality, political belief, religion or sexual orientation, will have full access to photographic activities and events held under the auspices of the society.

3. Subscriptions

1. Members shall pay such a subscription as a general meeting of members shall decide.

2. Annual subscription shall be payable on 1st September each year.

3. New members shall pay a subscription pro-rata to the unexpired part of the year if joining after 3 months from the commencement of the year.

4. Officers

The Society shall have Chairman/Secretary, a Treasurer and a small committee comprising of a 3 members of the Society who shall serve in accordance with the “Terms of Office “ set below.

5. Term of Office

The Chairman, Treasurer and President roles shall retire annually at the annual general meeting and shall be eligible for re-election.

The committee members will serve for a term. The first term will be from the AGM until Christmas. The second term shall run from the new year until Easter. The third term will run from Easter until the AGM. At the end of each term we will hold a brief special general meeting to elect the new committee.”

6. Life Vice Presidents

The society may elect at its annual general meeting, Honorary life vice presidents in recognition of services rendered to the society. These shall be limited to three at any one time.

7. Honorary Members

The society may elect at its annual general meeting honorary members, where members who have given the society valuable service and who are no longer in a position to attend meetings on a regular basis due to personal circumstances. These shall be limited to one member at any one time.

8. Annual general meeting

The affairs of the society shall be governed by an ANNUAL GENERAL MEETING of members to be held in MAY of each year. A quorum shall consist of at least 25% of the paid up members and honorary members. The business of the annual general meeting shall be ...

1. To elect honorary officers

2. To elect honorary auditors

3. To receive a report from the chairman.

4. To receive a financial report which will have been audited.

5. To elect three members for the committee

6. To deal with any other relevant business.

9. Committee

A committee comprising of the officers and three members will conduct the general affairs of the society and shall meet as necessary. A quorum shall consist of FOUR members being present.

10. Committee Responsibility

The committee shall be responsible for maintaining a rolling program to include a minimum of the next two terms. Competitions to be run at the discretion of the committee. The servicing committee will also be responsible for any last minute updates needed to the current programme during their time on the committee.

11. Special general meetings

Special general meetings may be called at any time by the committee, officers, or at the request of any FIVE members. The honorary secretary will notify each member at least TEN DAYS before the due date of the special meeting. The notice of the meeting will include details of the business to be discussed. A quorum shall be as noted in paragraph 9, above.

12. Passing of propositions

All members of the society are entitled to vote at general meetings and proposals shall be decided by a simple majority with the exception of an amendment to the rules & constitution which shall be carried out in accordance with rule number 16 (sixteen) below.

13. Bank account

The Society shall have a Bank Account opened in the name of the society . Access to the account shall be limited to the appointed Treasurer and to Two other named officers. The Treasurer shall oversee a cash account kept in petty cash for sundry/unexpected expenses limited to a maximum of £50 which shall be reviewed from time to time to reflect inflation.

14. Resignation

A member shall have been considered to have resigned from the society on the receipt of notice in writing from the said member or if the annual subscriptions have fallen into six weeks arrears.

15. Unspecified

In the event of an unspecified items arising they will be disposed of in accordance with the majority decision of the committee.

16. Amendment of rules

These rules may be amended only at the annual general meeting or at a special general meeting of members called for that purpose. Any amendment shall require a majority of at least two-thirds of the members present at such a meeting. See paragraph 11(eleven) regarding notice of meetings.

17. President

The President shall take the chair at the annual general meeting and carry out other duties as required.

18. Chairman / Honarary Secretary

The chairman shall preside at all meetings of the society and will act in the absence of the president. The Chairman will record minutes of all the Society’s meetings which shall be read and confirmed at the next meeting.

19. Honorary Treasurer.

The treasurer will keep the accounts of the society, pay the relevant bills, arrange for the accounts to be audited annually and will present the financial report to the annual general meeting. The treasurer will ensure that subscriptions are collected within six weeks of the due date. The treasurer will provide an up to date list of members to any member requesting such details.

20. Honorary auditor

The auditor will audit the accounts as presented by the treasurer. The auditor will present a report, if necessary, to the committee.

21. Dissolution of the society

Assets shall be disposed of as decided by the final meeting of the society. All proceeds and monetary reserves will be donated to local charities as designated by the members at that meeting.