Carmarthen Photographic Society (CarmarthenPS or CPS hereafter) exists solely for the benefit of its members. Individual members have a wide range of photographic interests ranging from landscape through wildlife, macro, sport, street photography, documentary to reportage and photographic history. We hold regular presentations from both guest speakers and club members and are affiliated to the PAGB via the WPF.
The Club will normally meet on a Thursday evening between 7:30 and 9:30 p.m. at the Bromyrddin Indoor Bowls Club in Carmarthen. Under the present Covid-19 restrictions the club is meeting online via Zoom at the same times. Club Officers are required to stand for election /re-election at the Annual General Meeting of the society which is held at the end of March each year (next AGM will be held during March 2022).
Current Officers are :-
Chairwoman: Sue Porter
Vice Chairman: Alan Harris (acting)
Treasurer: Tony Wall
Secretary: Gerald Marsh
Programme Secretary: Alan Harris
Internal Competition Secretary: Alan Harris (acting)
External Competition Secretary: Saul Symis
The society shall be called the CARMARTHEN PHOTOGRAPHIC SOCIETY
To promote and encourage an active and fraternal interest in all aspects of photography.
To become affiliated to the PHOTOGRAPHIC ALLIANCE of GREAT BRITAIN through membership of the Welsh Photographic Federation.
To organize and to advise upon exhibitions of photography.
To undertake and participate in any activities which will further the interest of photography in general.
The society shall be conducted as a non-profit making concern.
The society shall meet on a weekly basis.
Membership of the society shall be open to all members of the public.
The society will ensure that all members, actual or potential, are treated equally and as individuals regardless of age, disability, ethnic or national origin, gender, marital or parental status, nationality, political belief, religion or sexual orientation, will have full access to photographic activities and events held under the auspices of the society.
Members shall pay such a subscription as a general meeting of members shall decide.
Annual subscription shall be payable on 1st September each year.
New members shall pay a subscription pro-rata to the unexpired part of the year if joining after 3 months from the commencement of the year.
The society shall have a chairman, vice-chairman, secretary, treasurer, competitions secretary and any other officers as may from time to time be appointed, all in an honorary capacity.
The society shall appoint delegates to the general meetings of the Welsh Photographic federation or to any other suitable organization in accordance with the rules of the said organization.
The society may elect a president and vice-presidents.
6. Term of Office
All officer, committee members, president and vice-presidents shall retire annually at the annual general meeting and shall be eligible for re-election.
7. Life Vice Presidents
The society may elect at its annual general meeting, Honorary life vice presidents in recognition of services rendered to the society. These shall be limited to three at any one time.
8. Honorary Members
The society may elect at its annual general meeting honorary members, where members who have given the society valuable service and who are no longer in a position to attend meetings on a regular basis due to personal circumstances. These shall be limited to one member at any one time.
9. Annual general meeting
The affairs of the society shall be governed by an ANNUAL GENERAL MEETING of members to be held in MAY of each year. A quorum shall consist of at least 25% of the paid up members and honorary members. The business of the annual general meeting shall be ...
To elect honorary officers
To elect honorary auditors
To receive a report from the chairman.
To receive a financial report which will have been audited.
To elect two members for the committee
To deal with any other relevant business.
A committee comprising of the officers, the immediate past chairman and two members will conduct the general affairs of the society and shall meet as necessary. A quorum shall consist of FOUR members being present.
11. Special general meetings
Special general meetings may be called at any time by the committee, officers, or at the request of any FIVE members. The honorary secretary will notify each member at least TEN DAYS before the due date of the special meeting. The notice of the meeting will include details of the business to be discussed. A quorum shall be as noted in paragraph 9, above.
12. Passing of propositions
All members of the society are entitled to vote at general meetings and proposals shall be decided by a simple majority with the exception of an amendment to the rules & constitution which shall be carried out in accordance with rule number 16 (sixteen) below.
13. Bank account
A bank account shall be opened in the name of the society. Withdrawals from and payments out of such an account shall be made upon any two signatures from the chairman, honorary treasurer and honorary secretary. All access to the bank accounts will be on a manual basis, that is no internet / electronic procedures should be used and no banking cards to be obtained from the bank. Such petty cash accounts may be kept as may be directed by the officers of the society.
A member shall have been considered to have resigned from the society on the receipt of notice in writing from the said member or if the annual subscriptions have fallen into six weeks arrears.
In the event of an unspecified items arising they will be disposed of in accordance with the majority decision of the committee.
16. Amendment of rules
These rules may be amended only at the annual general meeting or at a special general meeting of members called for that purpose. Any amendment shall require a majority of at least two-thirds of the members present at such a meeting. See paragraph 11(eleven) regarding notice of meetings.
The President shall take the chair at the annual general meeting and carry out other duties as required.
The chairman shall preside at all meetings of the society and will act in the absence of the president.
The vice-chairman shall preside at meetings in the absence of the chairman.
20. Honorary secretary
The secretary will record minutes of all the Society’s meetings which shall be read and confirmed at the next meeting. Will liaise with the WPF.
21. Honorary Treasurer.
The treasurer will keep the accounts of the society, pay the relevant bills, arrange for the accounts to be audited annually and will present the financial report to the annual general meeting. The treasurer will ensure that subscriptions are collected within six weeks of the due date. The treasurer will provide an up to date list of members to any member requesting such details.
22. Honorary auditor
The auditor will audit the accounts as presented by the treasurer. The auditor will present a report, if necessary, to the committee.
23a. Competition secretary
Will conduct monthly competitions, maintain a cumulative record of points separately for each member in print competitions and in PDI competitions and will announce the winner of each competition. The competition secretary will arrange for the collection and judging of all entries for the annual awards, inter club battles and any other competitions or exhibitions.
23b. Assistant Competition secretary
Will assist the competition secretary as needed.
24. Programme Secretary
Will be responsible for organising the club programme including arranging lecturers, judges and club visits. Will arrange for the printing and distribution of the annual programme.
25. Publicity Officer
Will promote the club on social media, the website, blog and liaise with the press.
26. Monthly competitions and annual awards
The rules for entry for monthly competitions and for the annual awards are given as appendix 1 (one) to the constitution and may only be amended in accordance with rules 11 (eleven) and 16 (sixteen), above.
27. Dissolution of the society
Assets shall be disposed of as decided by the final meeting of the society. All proceeds and monetary reserves will be donated to local charities as designated by the members at that meeting.